Contract Lifecycle Management is a critical aspect of any business. (opensourceCM)

opensourceCM - The legal department at ACME Company has been storing contracts in a “random” on-premises database and using SharedDisk like SharePoint for contract management. However, SharePoint lacks essential features found in modern contract management systems, such as automated workflows and integrated routing for contract approvals. With limited support and capabilities, upgrading the contract management system has become a necessity for the legal department.

opensourceCM - Contract lifecycle management platform.

Why Does ACME Company Need CLM?

ACME Company aims to implement a new contract management system with expanded capabilities and seamless integration with other software, such as Microsoft or SAP ERP systems, DocuSign, Adobe Signature, and more.

Key Functionalities Required by ACME Company:

Unlimited Storage**: Store an unlimited number of contracts.

Unlimited Users**: Allow access to all necessary team members.

Easy Access**: Enable contract owners to access their documents easily, eliminating the need for "shadow administration."

Centralized Management**: Consolidate all contracts in one place.

Compliance Monitoring**: Ensure adherence to regulations.

Automated Workflows**: Notifications and alerts for streamlined processes.

Authoring Tools**: Clause libraries and templates for efficient contract creation.

Collaboration Tools**: Deal-room flow for working with external parties.

API E-Signature Support**: Integration with e-signature platforms.

IT Technical Requirements:

- Cloud-based solutions.

- Integration with DocuSign or Adobe Signature for automated signatures.

- Optional integration with SAP or MS Dynamics ERP systems.

- Migration of existing data from current databases and SharePoint.

The Process:

After evaluating various options, ACME Company selected opensourceCM as the best fit for their needs. Key considerations included:

- Simplified searching and cataloging.

- Reduced reliance on email for communication.

- ERP system integration for seamless contract processing.

- Workflow and audit trail capabilities.

Why opensourceCM?

**Integration**: opensourceCM consolidates data into a single repository, simplifying searching, cataloging, and reporting. It also supports API integration for workflows, allowing unlimited users, documents, and workflows.

**User Profiles**: Automatically updated via Microsoft Office 365, reducing errors and simplifying the approval process.

**Training and Support**: Unlimited ongoing training and support ensure the system remains functional as ACME Company grows.

**Template and Clause Libraries**: Pre-approved language saves time, increases precision, and reduces errors.

**Collaboration**: Employees and vendors can collaborate directly within the system, eliminating the need for email exchanges.

Vendor Collaboration:

Vendor profiles include contact details and integrate seamlessly with e-signature software, pulling information directly into the system. This eliminates the need for manual data entry and streamlines the process.

Implementation Timeline:

opensourceCM can be implemented within 3-6 weeks, offering more features, integrations, training, and support than other enterprise CLM systems. The pricing structure is transparent, with a flat annual fee that includes unlimited training and support.

Transparency and Oversight:

- **For CFOs**: Automated reports highlight sensitive or high-impact contracts for financial oversight.

- **For General Counsels**: Improved risk management, reduced exposure, and enhanced compliance.

- **For Contract Managers**: Greater control over contracts, accelerating development, negotiation, and execution.

Contact Us:

Call: +1-650-200-0506 ext. 1002

Email: sales@opensourceinc.com